How to write a good email

How to write a good email?
To make sure your English emails are perfectly professional, follow these five steps:
1. Starting with a greeting
2. Thank the recipient
3. State your purpose
4. Add your closing comments
5. End with a closing
(Informal settings to start your email)

a. Hi [Name],
b. Hi there,
c. Hi everyone,

(Formal settings to start your email)

a. Dear [Name], ...
b. Hello, or Hello [Name], ...
c. Dear Sir or Madam,

The differences between formal and informal email:
Formal emails require Formal English writing. This means including complete sentences, conjunctions, and transition words; informal writing has fragments and comma splices., rarely does informal messaging contain conjunctions or transition words.


How to sign-offs your email?

Formal informal
Best regards bye
Sincerely all the best
Regards best wishes
Informal email
1- Start with Hi (and the person s name). Hi Ahmed,
2- Don t forget to use only the first name of the person you are writing to.
3- The important thing is to be consistent with the style that you choose to use (so if you use a comma after the person s name at the start of you email, use a comma after the closing statement at the end).
Useful phrases for starting
• How are you? How have the family been? I hope that you are doing well.
• I’m sorry I haven’t written or haven t been in touch for such a long time.
• Thanks for your quick response.
• Thank you
• Many thanks for your (recent or last) email.
• It was good or nice or great to hear from you again.
• I was so surprised to hear that...
Example:
Hello,
I would like to get to know someone from your country and a friend has told me that you would like to practise your English. Perhaps we could email each other.
Could you tell me a bit about yourself and your family? Could you suggest how we might meet sometime in the future?
Thanks,
John
Example:
I hear you organised a surprise retirement party for your dad. I d love to hear about it. What kind of party did you organise? Who did you invite? How did it go? Do tell me.
Love,
Ali
Different types of starting
Apologies
• I’m writing to apologise for (something, e.g missing a date) but I’m afraid I was (you should give reasons)
• I’m really sorry that I ------(reason)
Invitations
• I’m or we’re have a plan for small party on Monday 25th and I or we hope you’ll be able to come.
• I am wondering if you’d like to go to cinema this weekend with us.
• Could you let me know if you’d like to join us?
• Thank you very much for your invitation. I’d love to come.
Requests
• I’m writing to ask you a favour.
• I am wondering if you could help me.
Thank you or Congratulations
• Thank you for your -----
• Congratulation